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Author Guidelines

Carl Beck Papers Instructions and Style Sheet for Authors

The purpose of these guidelines is to ensure that the work of our authors is presented in a visual format that is consistent with the series, easy to read, and of a high quality commensurate with the papers’ scholarly content.

There is no “house style” for The Carl Beck Papers, but we encourage you to use the Chicago Manual of Style or the MLA Citation Style. Our cardinal copy-editing rule is internal consistency. We expect the authors to take care in providing a final “clean” copy that is consistent in punctuation, spelling, referencing, and transcription; otherwise, the text may be returned for corrections and the editorial process delayed.

Some of the technical prescriptions you will notice below have been imposed in order to minimize the turn-around time between submission of a manuscript and publication of the finished essay. For the same reason, once a manuscript enters the copy-editing and production phase (i.e., after the author has incorporated the reviewers’ suggestions and submitted the revised text on disk), we cannot accept subsequent or “updated” versions of the essay without an explicit agreement between the author and the series editors.

1. The author must self-register as an author on the Carl Beck Papers website, and upload an electronic version of their manuscript for consideration by the editorial board. Authors must complete the following checklist upon submission:

♦ The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).

♦ The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format, and is between 40 and 90 pages in length, double-spaced.

♦ Where available, URLs for the references have been provided.

♦ The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.

♦ The instructions in Ensuring a Blind Review have been followed.

2. Technical formats and standards

♦ If you wish to include an acknowledgment, it should appear as the first note, unnumbered.

♦ The text should be presented in the plainest format possible—in a single font throughout and stripped of all special style codes (caution: these are sometimes generated automatically by conversion from another word-processing software), double-spaced throughout, including long quotations, notes, and bibliographies.

♦ You may use italics (or underlining) but no boldface type.

♦ Any quotation that runs longer than 80 to 100 words should be set off as an indented paragraph.

♦ The essay should have no more that two levels of subheadings, clearly distinguishable (#1 or #2 heading) and they should have titles, not numbers.

3. Notes and Bibliography

♦ All documentation should follow the Chicago Manual of Style or the MLA Citation Style.

♦ All notes have to be in an endnote format, i.e., at the end of the essay, not at the foot of the page, and they must be double-spaced.

♦ “Op. cit.” should not be used in notes. A full reference should be given the first time a work is cited; in subsequent notes provide only the author’s last name, a shortened version of the title, and the page number(s).

♦ Citation of foreign-language sources should appear in transcription, not in translation — i.e., Pravda not Truth.

♦ Bibliographies are welcome, especially if certain relevant and important works are not referenced in the notes.

♦ Bibliographies and other appendices should be submitted in Microsoft Word, like the main body of the text, and double-spaced.

4. Illustrations

♦ Authors must submit proof that either 1) all images are property of the author or 2) author can provide written proof of permission from the owner to reproduce all images. The Carl Beck Papers and the University of Pittsburgh are not responsible for any fees or royalty payments necessary to gain permission to reproduce images. For more information, please see our copyright notice.

♦ Tables and graphs should be in either Microsoft Excel or Microsoft Word format.

♦ In addition to embedding all other graphic content in the submitted document, please provide a separate file for each image. These external graphics files should have a resolution no lower than 200dpi and must be in one of the following formats: TIFF (.tif), Windows Bitmap (.bmp), Adobe Photoshop (.psd), JPG (.jpg, .jpe), GIF (.gif), or PNG (.png).

5. Translation/Transcription/Special Characters

♦ In the body of the text, quotations from non-English sources should be translated into English. If the purpose of the quotation lies in its linguistic features, include both the original and the translation.

♦ Acceptable deviations from the designated transcription systems are well-known proper names (Yeltsin) and place names with an accepted English variant (Warsaw).

♦ The capitalization rules of the given transcribed language apply.

♦ Typesetting of Latin-alphabet, non-English (e.g., Slovak, Romanian, Serbo-Croatian) references or excerpts should include all the proper diacritical marks (using Microsoft Word or Windows Character Map special characters).

♦ Questions on transcription of Cyrillic-alphabet references or excerpts (e.g., in Russian, Bulgarian, Serbian) should be directed to the editors at the copy-editing stage.

♦ In the text use an em dash between words—instead of two hyphens; use an en dash between numbers: 1999–2000. “Em” dash and “en” dash can be found in Windows Character Map under Program, Accessories, System Tools in the Start menu.

♦ Distinguish between the number 1 and a lowercase ell: type the number or the letter as appropriate.

♦ Ellipses should appear with spaces; use 3 spaced dots to indicate an omission within a sentence . . . and four if the omission occurs between sentences (the first one is the sentence period with no space). . . .

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
2. The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format, and is between 40 and 90 pages in length, double-spaced.
3. Where available, URLs for the references have been provided.
4. The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
5. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
6. The instructions in Ensuring a Blind Review have been followed.

Copyright Notice

Authors who publish with this journal agree to the following terms:

1. The Author retains copyright in the Work, where the term “Work” shall include all digital objects that may result in subsequent electronic publication or distribution.
   
   
2. Upon acceptance of the Work, the author shall grant to the Publisher the right of first publication of the Work.
   
   
3. The Author shall grant to the Publisher and its agents the exclusive right and license to publish, archive, and make accessible the Work in whole or in part in all forms of media now or hereafter known for a term of 3 years after the Publisher first publishes the Work (the Embargo Period).
   
   
4. During the Embargo Period, the Author shall refer to the Publisher all third-party requests for permissions or licenses with respect to the Work, and decisions on such requests shall be within the Publisher's sole discretion.
   
   
5. After the Embargo Period, the Author shall grant to the Publisher and its agents the nonexclusive right and license to publish, archive, and make accessible the Work in whole or in part in all forms of media now or hereafter knwn under a Creative Commons 3.0 License (Attribution-Noncommercial-No Derivative Works), or its equivalent, which, for the avoidance of doubt, allows others to copy, distribute, and transmit the Work under the following conditions:
   1. Attribution—other users must attribute the Work in the manner specified by the author as indicated on the journal Web site;
   2. Noncommercial—other users (including Publisher) may not use this Work for commercial purposes;
   3. No Derivative Works—other users (including Publisher) may not alter, transform, or build upon this Work,
      
      with the understanding that any of the above conditions can be waived with permission from the Author and that where the Work or any of its elements is in the public domain under applicable law, that status is in no way affected by the license.
      
      
6. After the Embargo Period, The Author is able to enter into separate, additional contractual arrangements for the nonexclusive distribution of the journal's published version of the Work (e.g., post it to an institutional repository or publish it in a book), as long as there is provided in the document an acknowledgement of its initial publication in this journal.
   
   
7. Authors are permitted and encouraged to post online a pre-publication manuscript (but not the Publisher’s final formatted PDF version of the Work) in institutional repositories or on their Websites prior to and during the submission process, and during the Embargo Period, as it can lead to productive exchanges, as well as earlier and greater citation of published work (see The Effect of Open Access). Any such posting made before acceptance and publication of the Work shall be updated upon publication to include a reference to the Publisher-assigned DOI (Digital Object Identifier) and a link to the online abstract for the final published Work in the Journal.
   
   
8. Upon Publisher’s request, the Author agrees to furnish promptly to Publisher, at the Author’s own expense, written evidence of the permissions, licenses, and consents for use of third-party material included within the Work, except as determined by Publisher to be covered by the principles of Fair Use.
   
   
9. The Author represents and warrants that:
   
   
   1. the Work is the Author’s original work;
   2. the Author has not transferred, and will not transfer, exclusive rights in the Work to any third party;
   3. the Work is not pending review or under consideration by another publisher;
   4. the Work has not previously been published;
   5. the Work contains no misrepresentation or infringement of the Work or property of other authors or third parties; and
   6. the Work contains no libel, invasion of privacy, or other unlawful matter.

1. The Author agrees to indemnify and hold Publisher harmless from Author’s breach of the representations and warranties contained in Paragraph 6 above, as well as any claim or proceeding relating to Publisher’s use and publication of any content contained in the Work, including third-party content.

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